Privacy Policy

Effective Date: August 9, 2024

1. Introduction

Continental Stress Relieving Systems Ltd. is dedicated to protecting the privacy and security of the personal information you provide to us. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you apply for a job with our company, whether through our website, in person, or by other means. It also describes your rights regarding your information and how you can exercise those rights.

2. Information We Collect

We may collect the following categories of information when you apply for a job with us:

2.1 Personal Identification Information:
- Name
- Home address
- Email address
- Phone number
- Date of birth

2.2 Employment Information:
- Resume or CV
- Cover letter
- Employment history
- Education background
- Professional qualifications and certifications
- References and contact information for references
- Any other information you provide as part of your job application (e.g., portfolios, work samples)

2.3 Sensitive Personal Information:
- Criminal background information, if required for the role

2.4 Technical Information:
- IP address
- Browser type and version
- Time zone setting
- Browser plug-in types and versions
- Operating system and platform
- Other technology on the devices you use to access our website

2.5 Communication Records:
- Any communications between you and our HR team or recruiters, including email correspondence, phone conversations, and notes from interviews.

3. How We Collect Your Information

We collect your information in the following ways:

- Directly from You: When you submit your job application through our website, in person, via email, or through any other medium.

- Through Recruitment Agencies: If you apply through a recruitment agency or job board, we may receive your information from them.

- From References: If you provide references, we may collect information from the individuals or organizations you listed.

- Through Background Checks: If applicable to the position, we may collect information from background checks conducted by third-party providers.

- Automatically: When you visit our website, certain technical information is automatically collected through cookies and other tracking technologies.

4. How We Use Your Information

We use your personal information for the following purposes:

4.1 Recruitment and Hiring Process:
- Assessment of your qualifications, skills, and experience for the position you applied for.
- Communication with you regarding your application, including scheduling interviews, requesting additional information, and providing updates on your application status.
- Verification of the information provided in your application, such as contacting references or conducting background checks.
- Making informed decisions about your application and potential employment with us.

4.2 Compliance and Legal Obligations:
- Ensuring compliance with equal opportunity and diversity reporting requirements.
- Adhering to applicable laws, regulations, and legal processes, including tax and labor laws.

4.3 Internal Business Purposes:
- Maintaining accurate records related to recruitment, hiring, and employment.
- Analyzing and improving our recruitment processes and applicant experience.
- Protecting the security and integrity of our IT systems.

5. How We Share Your Information

We may share your information in the following circumstances:

5.1 Internal Sharing:
- Your information may be shared with our HR team, hiring managers, and other relevant employees involved in the recruitment and hiring process.

5.2 Third-Party Service Providers:
- If you applied through a recruitment agency, we may share your information with them as part of the application process.
- We may share your information with third-party providers who conduct background checks, subject to your consent where required.

5.3 Legal and Compliance:
- We may disclose your information to law enforcement authorities or other government agencies if required by law or in response to a legal process.
- We may disclose your information to third parties if necessary to protect our rights, privacy, safety, or property, or that of our employees or others.

6. Data Security

We are committed to protecting your personal information. We implement appropriate technical and organizational measures to safeguard your data against unauthorized access, alteration, disclosure, or destruction. These measures include:

- Restricting access to your personal information to authorized personnel only.
- Encrypting sensitive data in transit and at rest.
- Using firewalls and intrusion detection systems to protect our IT infrastructure.
- Conducting regular security audits and assessments to identify and address potential vulnerabilities.

7. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, including for the duration of the recruitment process and any subsequent employment relationship. Specifically:

- If your application is unsuccessful, we may retain your information for a period of 1 year after the decision, in case of future job opportunities or for record-keeping purposes.

- If your application is successful, your information will be retained as part of your employee record for the duration of your employment and as required by law thereafter.

- You may request the deletion of your personal information at any time, subject to legal and contractual obligations.

8. Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal information:

- Right to Access: You have the right to request access to the personal information we hold about you, including details of how we use and share it.

- Right to Rectification: You have the right to request the correction of any inaccurate or incomplete personal information we hold about you.

- Right to Erasure: You have the right to request the deletion of your personal information, subject to certain exceptions, such as for legal compliance.

- Right to Object: You have the right to object to the processing of your personal information under certain circumstances, such as if you believe the processing is not justified.

- Right to Data Portability: You have the right to request a copy of your personal information in a structured, commonly used, and machine-readable format.

- Right to Withdraw Consent: If we rely on your consent to process your personal information, you have the right to withdraw that consent at any time.

To exercise any of these rights, please contact us at [contact email or phone number]. We will respond to your request within the timeframe required by applicable law.

9. Cookies and Tracking Technologies

We use cookies and similar tracking technologies on our website to enhance your experience and gather information about visitors to our site. This may include:

- Essential Cookies: Necessary for the operation of the website.
- Analytical Cookies: Help us understand how visitors use our website and improve its functionality.
- Marketing Cookies: Track your browsing activity to provide you with targeted advertisements.

You can manage your cookie preferences through your browser settings. Please note that disabling cookies may affect the functionality of our website.

10. International Data Transfers

If you are located outside of the country where our company is based, your personal information may be transferred to and processed in other countries that may have different data protection laws. We ensure that appropriate safeguards are in place to protect your personal information during such transfers, in accordance with applicable laws.

11. Children’s Privacy

Our recruitment processes are not intended for individuals under the age of 16. We do not knowingly collect or process personal information from children. If we become aware that we have collected personal information from a child without parental consent, we will take steps to delete it.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or other factors. We will notify you of any significant changes by posting the updated Privacy Policy on our website and updating the effective date at the top of this document.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our handling of your personal information, please contact us at:

Continental Stress Relieving Systems Ltd.
7216 52 St NW, Edmonton, AB T6B 2G3
edmonton@continentalstress.com
(780) 468-4973

We are committed to addressing your inquiries and concerns promptly and ensuring that your privacy is protected.